• Login
  • Partner Resources
  • Contact Us
  • FAQ
fidesic-logo-300px-2023
Get Started
  • Solutions
    • By Industry
      • Healthcare
      • Nonprofit
      • Food and Beverage
      • Franchises
      • Financial Services
      • Hospitality
    • By Role
      • AP Accountants
      • CFOs
      • Controllers
      • IT Professionals
      • Human Resources
  • Resources
    • Blog
    • ROI Calculator
    • On Demand Webinars
    • Events & Webinars
    • White Papers
    • Case Studies
    • FAQs
    • Contact Us
  • Features
    • Power Reporting
    • Vendor Portal
    • Invoice Processing
    • Mobile Invoice Approval
    • Approval Workflow
    • Payments
  • ERP Integrations
    • D365 Business Central Integration
    • Dynamics GP Integration
    • Multi-Entity Management
  • Pricing
    • Fidesic For Free
    • Fidesic PRO
  • Become a Partner
what is multi-location accounts payable

What is Multi-location Accounts Payable?

Published by Fidesic on Aug 25, 2020 12:00:00 AM

Multi-location accounts payable is just what it sounds like—it is the task of processing invoice payments for multiple business locations through a centralized accounting department.

Challenges of Multi-Location AP

Operating a business across multiple locations creates a few accounting challenges that include monitoring and processing payments to keep different locations supplied, maintaining data continuity, supporting smooth communication across locations and navigating myriad different tax laws from state to state.

Related: How Multi-Entity AP Automation Saves Hundreds of Hours Controllers

Accounts payable is among the most cumbersome accounting processes, and managing payments from a single system across multiple locations only makes it that much more tedious. In his post we will answer these questions: What is multi-location accounts payables, why it's important and what features you can get from the right software to streamline the whole process.

Maybe you are a franchise organization, maybe you have a small professional services firm with branches in multiple state--if you have several locations, you're going to have a lot of vendors in a lot of places. This requires multi-location accounts payable processing. If you are planning to expand into multiple locations for the first time, you will need to be prepared with a solution to manage all of those invoices efficiently, or plan on growing your accounting department. Or you may already be running a multi-location operation and your AP process is sluggish and costly due to clunky AP processes that don't include multi-location support. If so the right AP automation software will unify all your locations on one system.

Why is Multi-Location Accounts Payables Management Important?

In short, multi-location accounts payables management can be very costly when managed inefficiently. When managed really well, data coming from multiple locations will deliver value to the business.

Multi-location accounts payables software simplifies daily processing with automated intercompany processing, streamlined reporting and a reduction of discrepancies or errors. As we said before, accounts payable is among the most tedious accounting processes and managing payments from a single system across locations only makes it that much more tedious. This is why multi-location or multi-entity accounts payables software is so important, as it unifies locations on a single system.

What Does Multi-location Accounts Payable (AP) Automation Software Do?

what is multi location accounts payable

The right multi-entity accounts payable (AP) solution will include role-based views and functionality with real-time data. It will also allow for seamless integration to your central accounting system and generally streamline the entire AP process. Some of the key features that help businesses expand into new locations include:

  • Assign users to specific locations. (and limit their views)
  • Locations are associated with specific GL segments
  • Workflow Rules and invoice/payment routing for locations
  • OCR data capture that supports locations
  • Different email addresses for submission
  • Using the “ship to address ID” recognition to dynamically code invoices 
  • Location specific reporting and searching 
  • Assign AP staff to “blocks” of locations so they manage their regions

Fidesic AP automation is built for multi-location support and includes all of the above features. Moreover, Fidesic AP for Microsoft Dynamics GP also works directly with Binary Stream, the go-to Multi-Entity Accounting solution for Dynamics GP.

 

On Demand Demo

Tags: AP Automation, Multi Entity Accounting, Multi-Entity Management
Back to Blog
  • Tweet

Most Popular Articles

Microsoft Dynamics GP End Of Life? Not Anytime Soon- Modern Lifecycle & End of Updates

(UPDATE) Microsoft has announced new customer sales of Microsoft Dynamics GP will end April 2026....
Read More

10 Signs Your AP Process Is Too Stressful

Read More

Batch Stuck In Posting Dynamics GP (Great Plains) How to Use Batch Recovery

If you have a batch that is stuck in posting or has been sent to recovery this post is going to...
Read More

How to Convince Vendors to Accept Electronic Payments

You are ready to automate your accounts payable process and stop stuffing envelopes with paper...
Read More

Related Articles

Outsource Accounts Payable Processes? Pros and Cons

Over the last 10 years, businesses have shown more interest in the ability to outsource the...
Read More

Fidesic AP for Healthcare Organizations

Healthcare is extremely complicated. Companies have to deal with patients and insurance in addition...
Read More

What Does Accounts Payable Mean? What is AP Automation?

What does Accounts Payable (AP) Mean? The phrase Accounts Payable means the money a business owes...
Read More
  • Company

    • About Us
    • Careers
  • Accounting Systems

    • Dynamics GP
    • Dynamics 365 Business Central
  • Multi Entity Accounts Payable Automation
  • Product

    • OCR (Data Capture)
    • Vendor Payments
    • Mobile Invoice Approval
    • Workflow
    • AP Automation for Multi Entity
Copyright by Fidesic   Terms Of Use