Deploying a new invoice management system across your entire vendor network all at once can scare a lot of people off, but what is the alternative? This post discusses the benefits of a controlled test deployment, and how Fidesic removes barriers.
The Test Install
Testing a piece of software before you commit is the best way to ensure the application will deliver the value you expect. A small controlled deployment reduces risk by starting with a subset of vendors and a limited invoice volume, giving your team a real-world testing environment without putting day-to-day operations at risk.
For those AP accountants who have leadership who are resistant to the idea of new implementation, a controlled test deployment is an easier ask than a full-blown implementation. Real results from a small, low-risk test can also deliver data that speaks for itself and helps you get the greenlight for automation.
The Catch: It’s Still a Commitment
The barrier for many teams who want to test out an accounting solution is the cost and effort of standing up a new application just to test it. That concern often causes organizations to skip the controlled deployment entirely. This either means pushing off the project for years or committing to a solution that may or may not fit their needs.
There is also a legitimate concern about testing in a live accounting environment. Running an untested system against real vendor data and active AP operations carries risk that some teams are not willing to accept during an evaluation phase.
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Fidesic Free Removes Risks & Barriers
Fidesic Free removes these common barriers. As a full AP automation solution with no cost, no credit card required, and no commitment, Fidesic Free is structured for exactly this kind of scoped controlled deployment. The free version includes:
- 1 Company
- 3 Users
- 100 Invoices per month
That's enough volume to surface any issues with the integration, test approval workflows, and validate the solution against your process without the overhead of a full rollout.
For teams that don't want to test in a live accounting environment, a sandbox deployment is the answer. Every Business Central Essential and Premium subscriber already has up to three sandbox environments included at no extra charge, and Fidesic Free connects directly to them. The production environment stays clean while the evaluation runs in parallel, and when the sandbox deployment is complete, moving to production requires no rebuilding.
From Pilot to Full Deployment
When the controlled deployment wraps up, scaling to Fidesic Pro requires no rebuilding and no re-onboarding. Workflows, vendor data, and user configurations carry forward. The pilot becomes the foundation for full deployment rather than a throwaway exercise.
Teams arrive at full rollout with a refined process, trained users, results to show stakeholders, and a system that has already proven itself. That is a significantly stronger starting point than going live and hoping for the best.
