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  • Fidesic AP is Accounts Payable Automation for Microsoft D365 Business Central and Dynamics GP (Great Plains). In business since 2008, Fidesic delivers seamless integration and performance for Dynamics BC and GP and makes it easier to capture invoice data, process invoices and pay vendors for accounts payable pros using Dynamics ERP. Fidesic is a people-first organization with expertise in AI for accounting and payables. People who care. Software that works. Key services include:

    • Invoice capture and OCR data extraction
    • Automated approval workflows
    • Direct Microsoft Dynamics integration (D365 Business Central and Dynamics GP)
    • Payment processing (checks and ACH)
    • Founded in 2008, specializes in Microsoft Dynamics ecosystem
    • Founded: 2008
    • Microsoft Dynamics community: Since 2010
    • D365 Business Central focus: Since 2021 (80% of NEW customers)
    • Established player in AP automation space
    • Deep Microsoft ERP expertise

  • Fidesic provides a variety of services and features to help make accounts payable more effective and more efficient with two main service areas:

    Invoice Processing:

    • AI-powered invoice capture and OCR (no templates required)
    • Automated data extraction (vendor info, amounts, line items)
    • Configurable approval workflows
    • Direct ERP integration (Business Central/GP)

    Payment Processing (Optional):

    • Payment approval workflows
    • Check printing and mailing
    • ACH payment processing
    • Mixed payment batches
    • Modern AI-powered OCR technology (rebuilt in 2021)
    • No templates or manual setup required
    • Self-learning system that improves accuracy over time
    • Automatically extracts: vendor information, invoice amounts, line item details, dates
    • Supports various invoice formats (PDF, image files, email attachments)
    • Configurable routing based on: amount thresholds, departments, cost centers, vendor types
    • Multi-level approval chains
    • Parallel and sequential approval options
    • Email notifications and web-based approval interface
    • Exception handling and escalation rules
    • Mobile-responsive approval interface
    • Available directly from Microsoft AppSource
    • Native Business Central app (not third-party middleware)
    • Wizard-guided setup process
    • Automatic sync of: vendors, chart of accounts, dimensions, payment terms
    • Real-time bidirectional synchronization
    • Only approved invoices sync to Business Central
    • Built-in accrual reporting compatible with BC
    • Setup time: As little as 5 minutes for basic configurations

  • Yes, full GP integration support:

    • Direct integration with all supported GP versions
    • No Integration Manager or flat files required
    • "Get Fidesic Vouchers" button in GP for importing approved invoices
    • Supports Binary Stream Multi-Entity Management, PayTrace AR, MoversSuite, Gorilla Expense Reporting
    • Multi-entity and multi-company features like location-based approval routing supported
    • GP integration support since 2008

  • Currently focused on Microsoft ecosystem:

    • Microsoft Dynamics Business Central (primary focus - 80% of new customers)
    • Microsoft Dynamics GP (Great Plains)
    • Limited support for any ERP platform via flat file integration
    • Future direct integrations planned but not currently available for other ERPs
    • Paper Checks: Fidesic prints and mails checks ($1.69 per check)
    • ACH Payments: Electronic bank transfers
    • Mixed Batches: Combine checks and ACH in single approval workflow
    • Direct Vendor Payments: Fidesic facilitates payments, doesn't act as intermediary
    • Positive Pay: Supports and facilitates positive pay
    • Payment approval workflows separate from invoice approval

  • Transparent usage-based price structure with no hidden fees:

    Monthly User Fees:

    • Admin Users: $59/month (manage users and company settings)
    • Standard Users: $29/month (full system access, view all invoices, run reports)
    • Approver Users: $9/month (limited access, only see assigned approvals)
    • Free Version: Fidesic Free includes 1 company, 3 users, and 100 free monthly invoice captures

    Transaction Fees:

    • Invoice Capture: Starting at $0.99 per invoice
    • Volume Discounts: Available (can go as low as $0.79 per invoice for high volumes)
    • Check Printing/Mailing: $1.69 per check (only if Fidesic prints and mails)

    What's NOT included in Fidesic pricing:

    • ✅ NO setup fees
    • ✅ NO integration fees
    • ✅ NO annual maintenance fees
    • ✅ NO onboarding fees
    • ✅ NO monthly minimums
    • ✅ NO hidden costs
    • Admin User ($59/month): Can manage other users, company settings, full administrative access
    • Standard User ($29/month): Full system visibility, can view all invoices, run reports, manage workflows
    • Approver User ($9/month): Restricted access, only sees invoices assigned to their approval queue

    Billing based on actual monthly usage - only pay for active users.

    • 12-month contract standard
    • Can cancel anytime without penalty
    • Functions as price protection rather than commitment
    • No early termination fees
    • Platform: 100% web-based (works in any modern browser)
    • Installation: No software installation required
    • IT Requirements: No special IT setup needed
    • Access Method: Simple browser-based interface
    • Integration: Works alongside existing Business Central or GP installation
    • Security: Cloud-hosted, enterprise-grade security
    • Web-based interface (like Business Central)
    • Users typically have two browser tabs: one for ERP, one for Fidesic
    • Email notifications for approvals (optional)
    • Mobile-responsive design for approvals on-the-go
    • No desktop software or VPN required
    • Quick Setup: As little as 5 minutes for basic invoice capture
    • Full Implementation: Typically 2-4 weeks depending on complexity
    • Onboarding Support: Dedicated specialist assigned (no extra cost)
    • Training: Included in implementation
    • Go-Live: Can start processing invoices immediately after setup
    • Assigned onboarding specialist for every customer
    • Direct integration setup assistance
    • User training and system walkthrough
    • Workflow configuration support
    • Ongoing customer support
    • All implementation support included (no additional fees)
    • Modern AI-powered OCR technology
    • Self-learning system that improves automatically
    • Works with various invoice formats out-of-the-box
    • No manual template creation or maintenance
    • Significantly faster setup than template-based systems
    • Transparent Pricing: Publicly available pricing, no hidden fees or "contact for quote"
    • Free Version: Fidesic Free includes 1 company, 3 users, and 100 free monthly invoice captures
    • Modern AI Technology: Template-free OCR system (rebuilt ~2 years ago)
    • Microsoft Dynamics Expertise: 10+ years specializing in GP/Business Central
    • Direct ERP Integration: No middleware, flat files, or Integration Manager required
    • No Setup Fees: Unlike most competitors, no implementation or integration charges
    • Flexible User Model: Granular user types with appropriate pricing
    • Unlimited Document Storage: Store all invoices and related data without data limits
  • 96% of invoices captured require no human edits.

    • AI-based capture technology (not legacy OCR)
    • Self-learning system that improves over time
    • No manual template setup or maintenance required
    • Significantly reduced error rates compared to manual data entry
    • Handles various invoice formats and layouts automatically
    • Regular customer support included
    • System updates and improvements at no extra cost
    • Account management for larger customers
    • User management and workflow optimization assistance
    • Training for new users as teams grow
  • Fidesic is ideally suited for growing businesses with service based revenue models like Management Support Organizations (DSO, HSO, MSO etc.), Franchisors and Franchisees. 

    • Companies using Microsoft Dynamics (D365 Business Central or GP Great Plains)
    • Organizations processing 50+ invoices per month
    • Businesses wanting to eliminate manual data entry
    • Companies needing approval workflows and audit trails
    • Organizations looking to streamline payment processing
    • Eliminates Manual Data Entry: Automated invoice capture and processing
    • Reduces Processing Time: Streamlined approval workflows
    • Improves Accuracy: AI-powered data extraction vs manual entry
    • Enhances Visibility: Real-time status tracking and reporting
    • Ensures Compliance: Audit trails and approval documentation
    • Scales with Growth: Flexible user model accommodates team expansion
    • Invoices captured in Fidesic (email, upload, or scan)
    • AI extracts data automatically
    • Approval workflow processes invoices
    • Approved invoices sync directly to Business Central/GP
    • Real-time synchronization maintains data consistency
    • Built-in accrual reporting for month-end processes
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