Release Notes

Heads Up: Things That Will Look Different

• Roles that can manage check bundles now count as administrator roles. Users in a role with Manage Check Bundles now also receive the administrator report emails.
• Reactivated users must set up two-step sign-in. When your company requires two-step verification, a user you reactivate now gets the usual 7 days to set it up. Before, they were exempt and the deadline went to the admin who reactivated them.

Invoice Entry & Coding

• PO Number is free text again when you don't use POs. With purchase orders off, the PO Number box takes your whole entry as one reference, up to 40 characters. Since the last release it split entries at commas and semicolons and saved only the first part, so "Acme Corp; Acct: ACME01" saved as "Acme Corp". With POs on and no vendor picked, a typed list now stays in the box with "Pick the vendor to add more than one PO." instead of losing all but the first.

Purchase Orders

• Partial shipments no longer read as variances. Each PO-matched line now has a separate quantity chip that compares the invoice with what's left on the PO line. Examples are "Qty 6,534 of 6,600 · $12.01 not billed", "Qty +400 over" and "Already billed", and a line that bills exactly what's left shows nothing. The price chip judges price alone, its tooltip shows the arithmetic, and a legend explains the colors. Unit costs now show and match to 5 decimal places, as GP stores them.

Captured Invoices (MagiCapture)

• Per-100 prices and coil quantities read correctly. A price printed per 100 or per 1,000 is divided down to the unit price, and a shipped quantity like "65|34 cl|ft" is read as coils and converted to feet. Before, every such line showed a price variance. A quantity MagiCapture can't read is left blank, with a note on the line quoting what it saw.
• Rich Text (.rtf) invoices are captured. RTF files are converted to PDF and read like Word documents, instead of being rejected.
• Large PDFs get through. A PDF too large to read is now shrunk without losing quality and then captured. If it still can't be read, it goes to the Rejected Queue as "File is too large for processing" instead of "Not An Invoice".
• Accept only PDFs and images. A new MagiCapture setting, Reject files that aren't PDFs or images, sends emailed and Invoice Inbox Word and spreadsheet files to the Rejected Queue with a reason. It is off by default, and files picked on Enter Invoice are still read.

Approvals

• Route invoices that should have had a PO. A new PO Match condition, PO Expected, catches invoices with no PO from a vendor that bills against POs. It looks at whether the vendor has open POs or a recent PO, and you can set the vendor to always or never expect one. The approver sees why the invoice was routed, and can approve it with a Not a PO Invoice button and a note. Set how far back to look under Preferences, Purchase Orders.
• Let one approver finish the workflow. An Approve By rule can now be set to "Fully approve the invoice when this approver approves", which ends every other pending approval on the invoice. Removing that approver moves the invoice on to the next stage as before, and a rejection still rejects.

Vendors

• New bank accounts become the default when the old one was deactivated. A vendor whose default bank account had been deactivated used to keep showing no bank account, however many new accounts were added. A new checking or savings account now becomes the default. 96 vendors in this state have been moved to their newest active account, along with their scheduled deposits.

Settings & Users

• Preferences and MagiCapture settings explain themselves. Every setting now has a short description, and the pages have a search box, section links that stay in view and "Learn more" links to the help center. A setting that needs another one says so, with a link to it. Switches that ask for confirmation, such as Require 2FA, no longer flip if you cancel.
• See what every role and user can do. Role Details describes every permission in plain English, with search and section links, and shows permissions that come with another one as ticked and locked. The Roles list shows how many active users each role has. On Manage Users, clicking a role shows what it grants, and Edit User lists every permission the user has and which role grants it. Role Details now warns before you leave with unsaved changes.

QuickBooks Online

• Connect Fidesic to your own QuickBooks Online company. From Settings, QuickBooks Online, connect your company and Fidesic keeps vendors, accounts, terms, classes, locations and customers in sync. It sends approved bills and vendor credits to QuickBooks, writes your Fidesic payments there as bill payments, and brings in bill payments entered in QuickBooks. Use Send to QuickBooks under Export, Invoices to Accounting to send bills on demand. Sync failures appear in Sync Logs.

Reporting

• New Sales Tax by Location report. Under Reports, this Excel workbook splits each invoice into payables and sales tax by location, with a detail sheet and a summary per location. It flags invoices with no tax charged and shows each location's effective rate. Filter by invoice or created date, location, status and vendor.
• See who approved each invoice in the Invoices Received export. A new Approved By column lists each approver with the date and time they approved, in every export format.

Also Fixed

• Invoices Received exports with GL columns off. With "Show GL and MDA in lists" off, some export formats failed or put amounts under the wrong column.
• Previous Imports in dark mode. The page is readable in dark mode, and imports with failures can be expanded to show the errors.
• Emails during updates. A few notification emails could fail to send while Fidesic was being updated.

Performance & Security

• Invoices Received loads and exports at large accounts. Users who see only their own and their locations' invoices waited up to a minute or timed out, and large exports failed with "Site wasn't available". Both now finish in moments.

For Microsoft Dynamics GP Users

• Charge accounts built from the PO line. A new setting builds the tax, freight and trade discount accounts on a PO invoice from the account of the PO lines it bills, segment by segment. If GP re-sends a PO with a line on a new account, the invoice's charges follow it. Accounts you pick by hand are never changed.
• Put captured sales tax on the line's own account. A new Sales Tax Distribution Reference setting on the MagiCapture page, for companies with invoice charges off, puts captured tax on the same account as the purchase it came from. GP receives the reference you set, such as SALESTAX, as the distribution reference.
• Choose how often GP Vendor Sync runs. In the GP Vendor Sync panel under Preferences, set Sync Every from 1 to 30 minutes; the panel shows the interval it's actually running at. This needs GP Vendor Sync 2.11.0 or later, and stopping or upgrading the service no longer waits out the interval.
• Get emailed when GP Vendor Sync needs attention. Enter up to 10 addresses under Notification Emails in the GP Vendor Sync panel. Each morning at 7:00 AM Eastern, Fidesic emails them if the sync has stopped reporting or keeps hitting the same error, and once more when it's back to normal. The panel shows what the next email would say. This needs GP Vendor Sync 2.8.0 or later.
• Options changes are no longer lost. In older versions of Vendor Sync, a change saved in the Options window while a sync was running could be undone, a deleted connection could come back, and a window left open could make every PO send again. Install the newest version of Vendor Sync to fix this.