A guide for Microsoft Dynamics GP and Business Central finance leaders evaluating AP automation, covering ERP sync, AI invoice capture, and vendor payment options.
The world of accounts payable has seen a major shift over the last couple years with AI invoice capture and agentic accounting exploding onto the scene. But the reality for many finance teams is that they’re still using the same processes and tools they were using five years ago. Whether you consider yourself an early adopter or you are cautiously evaluating new solutions to old problems in AP, this post will give you a good idea of what your latest tool options are for Microsoft Dynamics GP or Business Central users.
As more finance teams adopt AI and begin to explore the applications of agentic accounting, we will see an accelerating shift. Of course AI isn’t the be all, end all in accounting, but intelligent accounts payable automation tools for Business Central and Dynamics GP are quickly moving from being a “nice to have” to a competitive necessity. As younger generations begin to mature in their careers their hiring potential will hang on their understanding of contemporary automation tools that include AI. This combined with budget cuts and talent shortages means labor market pressure is pushing finance teams toward increased efficiency..
Ask any CFO or Controller in today's corporate world and they’ll tell you there are rising expectations for real-time financial visibility. As the keeper of vast amounts of data that directly impact cash flow and planning, accounts payable is in the center of this trend. Automation is going to be a primary factor to deliver accurate, timely info about the state of financial health.
While results from the 2026 AFP Payments Fraud and Control Survey indicate that payments saw a slight decline in 2025, payments fraud risk remains elevated. With 76% of organizations reporting fraud attempts, the perception by many financial leaders is that the risk is acute. With check and wire fraud aimed at payables departments being a top form of attack, the demand for controls and fraud prevention is on the rise for Accounts Payable solutions.
Having an AP automation solution that says it syncs with the ERP is great, but there are some nuances. The direction of the sync matters.
This topic is something AP automation vendors love to tout in a demo. With good reason. If it’s been a few years since you updated your systems, this is a truly revolutionary leap in the world of AP automation. However not all AI tools are built correctly and not all are as intelligent as the AI label seems to imply.
Here’s what to look for:
Vendors can be particular about how they like to get paid and paper checks are still a common requirement. That said, electronic payment options like ACH have quickly become the preferred method of payment by most accounting departments. Flexibility and security here is important.
What to look for:
Obviously if you have little to no PO volume, this won’t apply. But for those who need it, it is important to know when you need two-way or three-way matching and whether the vendor is flexible on this point and able to provide both where it counts. Exception handling a payment integration to catch issues and route them for correction and approval before they cause problems is also critical when it comes to PO matching on invoices. Learn More more about Tow-way vs Three-way Matching
While the AP Automation solution is generally designed for Accounts Payable Managers and staff, Controllers and CFOs have more stake in the performance of the system than ever. Here’s a checklist for finance leaders to be considered when evaluating AP automation.
Fidesic has been delivering AP automation built for Dynamics ERP since 2008. Our approach is easy to explain. We learn from our clients and provide solutions that meet their needs to maximize the value of the system for every install. Here’s how we achieve it:
We are in a time of transformation for all back office processes. Accounts payable is at the core of the Agentic Accounting shift and being aware of the trends listed above is essential to staying relevant and competitive in 2027. Fidesic is committed to bring the latest technology to Dynamics ERP users. We welcome conversations with clients and non-clients alike. If you just have a question and aren’t looking for a sales pitch, let us know. We’re happy to help if we can.